Sarina Russo Job Access (SRJA) is committed to protecting the privacy of your personal information and/or sensitive information as defined under the Privacy Act 1988 and the Privacy Amendment (Enhancing Privacy Protection) Act 2012 (“Your Information”). This policy sets out the way we handle Your Information including the collection, use,disclosure and storage of Your Information, as well as your right to access Your Information. All information has been collected by SRJA in accordance with the Australian Privacy Principles and will only be disclosed in accordance with these Principles.
We only collect Your Information when it is reasonably necessary for our functions and activities in providing employment and associated services. We may collect information about you in a number of circumstances and the information we collect will depend on the services we are providing to you; for example whether we are assisting you to find employment, assisting you to fill an employment vacancy, providing New Enterprise Incentive Scheme (NEIS) services or providing training.
In order to provide you employment and associated services, we may need to collect Your Information such as name, postal address, email address, telephone number, information regarding your job/business, work and education history, qualifications, career details or other information generally contained in a resume, living circumstances and other information reasonably necessary to conduct these services. In some circumstances, with your permission, it may include health information and details of any criminal history you may have.
Collection Where practicable SRJA will endeavour to collect Your Information directly from you. In order to provide you withemployment and associated services we will need to collect Your Information from you such as:
As a contracted service provider to the Commonwealth Government of Australia to provide employment and associated services, we may also collect Your Information from Commonwealth Government Departments and Agencies such as:
To provide you with employment and associated services we may also collect Your Information from other thirdparties such as:
At, or as soon as practicable after, SRJA collects Your Information we will take reasonable steps to ensure you aremade aware of:
If we receive unsolicited information we will determine if we could have collected this information had we solicited itourselves. If we determined we could not, and the information is not in a Commonwealth record, we will destroy orde‐identify the information.SRJA will only collect Your Information by lawful and fair means.
We will use our best efforts to ensure Your Information remains private and is used only for the purposes you agree to.SRJA will not reveal, disclose, sell, distribute, rent, licence, share or pass Your Information to a third party, other thanthose that we have a binding agreement with ensuring that the third party affords Your Information similar levels ofprotection as we do.In order to provide you with employment and associated services, we may need to disclose Your Information to thirdparties such as:
Further, we may use and disclose Your Information to provide you with employment and associated services specificto you at point of collection or for another purpose if:
SRJA does not disclose Your Information to unrelated third parties for the purposes of direct marketing unrelatedproducts or services.
SRJA will take reasonable steps to ensure that Your Information is accurate, up‐to‐date, complete and relevant. Youare encouraged to help us keep Your Information accurate, complete and up‐to‐date by contacting your consultant orthis organisation and inform us of any changes to your details. You can contact us on ph: 13 15 59
At SRJA we are committed to protecting the privacy of Your Information. We take reasonable steps to protect Your Information from misuse, loss, interference and from unauthorised access, modification or disclosure. We ensure this by having such security measures as:
All staff confirm their acceptance of the Electronic Use and Security Policy.We will also take reasonable steps to destroy or permanently de‐identify Your Information if it is no longer required for any purpose unless it is contained in a Commonwealth record or required by law.
You will be provided the opportunity to access Your Information and correct that information if you determine it is incorrect. SRJA will allow any person on whom records are maintained to have access to those records unless Government contractual requirements or legislation (e.g. Freedom of Information Act) requires or authorises the refusal of access. To obtain access to Your Information please make a request to your closest SRJA office. Before giving access to information, SRJA will require that you provide proof of identification and this along with details of your request will be recorded on your file.
Whenever it is lawful or practicable, you will have an option of not identifying yourself when dealing with SRJA. Due to the nature of the services being provided to you this will be very limited cases.
SRJA will not collect sensitive information revealing your racial or ethnical origin, political opinions, religious orphilosophical beliefs, trade‐union membership or details of health, disability or sexual activity or orientation unless:
You are able to raise any concerns you may have regarding Your Information handling practices by detailing your concerns with the Legal Counsel or Privacy Co‐ordinator at Sarina Russo Group Head Office through firstname.lastname@example.org.
Your Information may be housed in an offshore data management system. We will endeavour to ensure a level of data protection at least as protective as that required in Australia and where possible we have contracted with our cloud storage providers to uphold these standards.
As an exclusion to the above, Your Information collected and stored as part of any Australian Government contract,such as jobactive, will not be housed in an offshore data management system or transferred outside of Australia.
SRJA takes all reasonable steps to protect your security when using the site but you should be aware that no transmission of information to and from a website is ever totally secure.
Whilst we strive to ensure Your Information transmitted to or from our website is secure and protected from unauthorised access, we cannot fully guarantee the security of. Transmission is at your own risk.
It is important to remember that if you are using a computer in a public place, such as a library or community centre, you must remember to log‐off, otherwise others may be able to access Your Information.